If you run a business, an important part of planning your operations is to ensure you have a good disaster contingency plan in place. Not sure what a disaster contingency plan is? Basically, what do you plan to do in the case of a disaster? For example; natural disasters, fires, floods. Even something as simple as losing important clients. Read on for our 5 steps to ensure a good disaster contingency plan.
Think about what could happen.
When writing your contingency plan, you need to think about what could possibly happen to your business and what you would to in response. Further to this, you should also plan ahead regarding what you can do in advance to help prevent this. For example, there could be a fire at the office. To respond to this, you can have fire alarms installed and a plan set in place to safely evacuate the premises. To help prevent this, you could install surge-protected plugs for the computers to reduce the risk of an electrical fire.
Ensure that your business will still be able to operate if your office is out of commission.
A good way to ensure this is to invest in cloud-based software. Regular software installed on your computers or servers will be inaccessible in the event of a disaster. As such, if you operate with cloud-based software, you will be able to access it from anywhere. If you’re interested in cloud based software, you can find out some more information about the solutions that Resource Management Systems can offer you here.
Make sure that your contingency plan isn’t a low priority.
It is important to ensure that you have a plan in place, so don’t keep putting it off to the point that you never get round to creating it. If it’s easier, hold a meeting with your other business partners/colleagues to help create your plan. It will also improve the quality of your plan if you have multiple people helping you with it, as other people may look at certain scenarios in a slightly different manner than you would.
A backup of important data is vital for a good contingency plan. There are a few options you can go for in regards to having a good back-up of data. You could have your data backed up to external HDDs, and switch them out regularly so that one is on-site and one is off-site. You could also look at cloud based storage. Much like using cloud-based software, this will be accessible even if your office is out of action. It’s also usually a cheaper alternative than a physical backup. You can also store more data in the cloud than on a HDD as you’re not restricted by the physical amount of storage on the disk.
Regularly update your plan.
It is sensible to keep your plan up to date, relative to your business. As your business grows, your contingency plan could no longer be relevant to suit your specific business needs. It is also a good idea to regularly ensure that your plan is as good as it could be.
With all this in mind, it is clear that with the advances in technology over the years, it is possible to take advantage of cloud-based computing for both storage, and software. If you would like more information about cloud-based software, you can check out our software solutions here, or book a free demo here to see why cloud-based software can help your business excel.